Ardee Golf Club

 

Constitution and Rules

 

2009

 

 

 

 

CONSTITUTION OF ARDEE GOLF CLUB

 

Sections

 

1.          Definitions an Interpretations

2.          Title and Ownership

3.          Membership

4.          Objects of each Club

5.          Trustees

6.          Officers of each Club

7.          Management – Functions, Elections, Committee Meetings, Employment of Staff, Sub-Committees.

8.          Administration of each Club

9.          Finance

10.      Elections of Members

11.      Categories of Membership

12.      Entrance Fee

13.      Annual Subscription

14.      Capital Levy

15.      Freezing of Subscription

16.      Visitors

17.      Expulsion and Suspension of Members

18.      General Meetings

19.      Notice re General Meetings

20.      Voting at General Meetings

21.      Standing Orders & General Meetings

22.      Minute Books

23.      Playing Facilities

24.      Personal property

25.      Registration of Clubs Act and Intoxicating Liquor Act.

26.      Club Bye-Laws.

27.      Bye-laws for Ladies Club

 

ARDEE GOLF CLUB

  CONSTITUTION AND RULES

 

1.         Preliminary Definitions and Interpretations

1.1             Rules herein contained are indicated by consecutive numbers.

1.2             Clauses are indicated by consecutive numbers preceded by Rule numbers.

1.3             Sub-clauses are indicated by consecutive numbers preceded by Rule and Clause numbers.

1.4             Sub-Sub-Clauses are indicated by consecutive numbers preceded by Rules, Clause and Sub Clause numbers.

1.5             The “Men’s Club” shall mean the group of amateur golfers operating under a Constitution acceptable to the Golfing Union of Ireland and to which such Club is affiliated.

1.6             The “Ladies’ Club” shall mean the group of female amateur golfers operating under a constitution acceptable to the Irish Ladies Golf Union and to which such Club is affiliated.

1.7             The “Joint Club” shall mean the Club formed through the amalgamation of the two groups of amateur golfers defined in Classes 1.5 and 1.6 above for the purpose of managing matters of common interest (other than the game of golf and its related activities) of both the Men’s Club and the Ladies Club including the provision and maintenance of the facilities owned by or available for use by the members.  The Joint Club holds the property and assets of the Club in trust on behalf of the full Ordinary Members, Associate Members and Ordinary Upgrade Members of the Club.  The Joint Club cannot become affiliated to either the Golfing Union of Ireland or the Irish Ladies Golf Union.

1.8             The name or title “Club”, without qualification, shall mean either the Men’s Club, the Ladies’ Club or the Joint Club where the context so admits or requires.

1.9             The name or title “Committee” and the Officers and Members thereof, without qualification, shall mean either the Men’s Committee, the Ladies’ Committee or the Committee of Management or each of their Officers and Members where the context so admits or requires.  

2.         TITLE AND OWNERSHIP

 

2.1             The name of the Club shall be ARDEE GOLF CLUB and this name shall be the common name by which the Men’s Club, the Ladies’ Club and the Joint Club shall be individually and collectively known.

2.2      The official address of the Club is Townparks, Ardee in the County of Louth

2.3             The Ownership of the Club property shall be vested in the Trustees for the time being of the Club on behalf of the Ordinary Members and Associate Members as defined by Sub-Clause 11.3.1. The Ordinary Members and Associate Members only shall have control of the affairs of the Club.

 

3.         MEMBERSHIP

 

3.1       The Membership of the Men’s Golf Club shall consist of:

3.1.1       All categories of Male Members who are Ordinary Members or other subscribing Members and Honorary (Life and Annual) Members each of whom has been elected to membership of the Club by the General Committee of the Club in accordance with the provisions of the immediate preceding or an earlier constitution of the Club and

3.1.2       All categories of Male Members who are ordinary Members or other subscribing Members and Honorary (Life and Annual) Members each of whom has been elected to membership of the Men’s Golf Club in compliance with the provisions of Sub-Clause 10.1.1. hereof.

3.2       The Membership of the Ladies’ Golf Club shall consist of:

3.2.1       All categories of Female Member who are Ordinary Members, Associate Members, Ordinary Upgrade Members or Honorary members (Life or Annual) each of whom has been elected to membership of the club by the General Committee of the Club in accordance with the provisions of the immediate preceding or an earlier constitution of Club and

3.2.2       All Categories of Female Member who are Ordinary Members, Associate Members or other subscribing Members and Honorary Members each of whom has been elected to membership of the Ladies’ Club in compliance with the provisions of sub-clause 10.1.2. hereof.

3.3       The Membership of the Joint Club shall consist of:

3.3.1       All categories of Male and female Members each of whom has been elected to the membership of the Club in accordance with the provisions of the immediate preceding or an earlier constitution of the Club and

3.3.2       All categories of Member of each of the Men’s Golf Club and the Ladies’ Golf Club each of whom shall have been elected to the Club in compliance with the provisions of sub-clause 10.1.3. hereof.

3.4       The number of members electable to each category shall be decided from time at the Annual or Special General Meeting of the Joint Club.  At this time, the Ordinary, the Honorary (annual) and Associate members shall not exceed 830.

3.4.1       Honorary Life Members shall not be included in the numbers set out in Article 3.4

3.4.2       Ordinary Upgrade Members shall not be included in the numbers set out in Article 3.4

3.4.3       Members over the age of 75 years who have been granted free membership in accordance with Article 15.1 shall not be included in the numbers set out in Article 3.4

3.5       Only full ordinary male Members as prescribed by sub-clauses 3.1.1. and                   11.3.1. shall be

3.5.1       entitled to nomination for and election to Office and General Committee of the Men’s Club.

3.5.2       entitled to nomination for and election to Office and General Committee of the Men’s Club.

3.6       Only ordinary female Members as prescribed by sub-clause 11.3.1. and 11.3.2. shall be

3.6.1       entitled to attend and vote at all Annual, Special or Extraordinary Meetings and

3.6.2       entitled to nomination for and election to Office and General Committee of the Ladies’ Club.

3.7       Only ordinary members as prescribed by sub-clause 3.1.1 and 11.3.1 shall be

3.7.1       entitled to attend and vote at all Annual, Special or Extraordinary General Meetings and

3.7.2       entitled to nomination for and election to Office and General Committee of the Joint Club subject always to the provision of sub-clauses 7.1.3.

 

4.         OBJECTS

 

4.1       The Men’s Club shall

4.1.1       Promote the amateur game of golf among its Members

4.1.2       Accept and abide by the constitution and bye-laws of the Golfing Union of Ireland to which the Leinster Branch of such union in whose Province the course is situated.

4.1.2.1            In compliance with the Union byelaw to pay on every 1st January,

(1)       A per capita subscription to the union and

(2)       A per capita Levy to its Provincial Council on every male playing member of the club at the end of its last financial year in the categories prescribed by such byelaw.

4.1.3.     Accept and apply the Standard Scratch score and Handicapping Scheme as prescribed by the Council of National Golf Unions and such rules thereunder may require to be implemented from time to time by the Golfing Union of Ireland.

4.1.4.     Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the Rules of Golf and the Rules of amateur status.

4.1.5.     Authorise the Joint Club to manage matters of common interest (other than the game of golf and its related activities) which the Men’s club has with the Ladies’ Club subject to and as provided in these rules.

4.2       The Ladies’ Club shall: -

4.2.1       Promote the amateur game of golf among its Members.

4.2.2       Accept and abide by the constitution and byelaws of the Irish Ladies Golf Union and the byelaws of the Eastern district in which the course is situated.

4.2.2.1            On the 1st of the due month each year pay to: -

(1)       The Honorary Treasurer of the Irish Ladies’ Golf Union and

(2)       The Honorary Secretary of the district in which the Club is situated.

A per capita union and district levy respectively on every female playing Member of the Club exclusive of Honorary Members, at the end of its last financial year.

4.2.3.     Accept and apply the Handicapping system as prescribed by the Irish Ladies’ Golf Union and such rules thereunder as may require to be implemented from time to time by such Union.

4.2.4.     Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing Rules of golf and the Rule of amateur status.

4.2.5.     Authorise the Joint Club to manage affairs of Common interest (other than the game of golf and its related activities) which the Ladies Club has with the Men’s Club subject to and as provided in these rules.

 

4.3       The Joint Club shall:

4.3.1       Provide facilities for the playing and promotion of the amateur game of golf by Men, Women and Juniors and generally promote amateur games and other social activities amongst its Members.

4.3.2       Manage matters of common interest of both the Men’s and Ladies clubs which shall include

4.3.2.1            Provision and responsibility for the maintenance and upkeep of the course and clubhouse and their environs to the standard required by members.

4.3.2.2            Provision of Bar and Catering facilities and all these entail.

4.3.2.3            Collection of Annual club subscriptions and all other club levies payable by Members.

4.3.3       Adhere to the maximum number of Members of the different categories of Member which can be elected to each of the Men’s and Ladies’ Clubs.  Any alteration in the number permitted in each category shall be decided at an Annual General or Special General Meeting of the Joint Club.

4.3.4       Adhere to existing rate of

(1)       Club entrance fee

(2)       Annual subscription (individual and family)

(3)       Capital levy (if any)

(4)       Compulsory spending (if any) being paid by members of different categories of member in each of the Men’s and the Ladies’ Clubs.

4.3.5       Any alteration in any of the rates in Sub-clause 4.3.4. shall be decided at an Annual General or Special General Meeting of the Joint Club.

4.3.6       In consultation with the committees of both the Men’s and the Ladies’ Clubs decide on the rate of Green Fee payable by visitors to the Club

4.3.7       Generally to act in the promotion and advancement of the facilities available to Members.

 

5.         TRUSTEES

 

5.1             There shall be three Trustees who shall be elected from Honorary or Ordinary Members of the Club who shall deal with funds of the Club and who shall be responsible for all property which the Club and who shall be responsible for all property which the Club shall require or have the use of and the same shall be in the named trustees so long as they remain so on behalf on the Club and Trustees shall have power to enter into agreements or deeds by direction of the Committee of Management and shall also be entitled to sue or be sued on behalf of the Club.  The Club being bound to indemnify the trustees against all costs; charges and expenses which they may lawfully incur in consequence.  A trustee may hold office so long as he/she is a Member of the Club.

5.2             The trustees shall be elected at the Annual General Meeting of the Joint Club from the Ordinary and Honorary Members of the Club and each trustee shall cease to hold office on his/her removal or resignation as a Member.  A trustee on ceasing to hold office for any reason shall execute all necessary documents and take all steps necessary to vest in the trustees for the time being of the Club all the funds and property of the Club.  A trustee shall resign as a trustee when and if so called upon by the Committee of the Joint Club.  On the resignation or death of a trustee he/she shall be replaced at the next committee meeting of the Joint Club by an interim trustee who shall resign at the Annual General Meeting of the Joint Club when the vacancy will be filled.

5.3             The banking account shall be kept in the name of the Trustees of the Club in such bank, as the Committee of Management will from time to time determine.  The Committee of Management shall have power from time to time to authorise for the purposes of the Club and the Trustees on being furnished with a resolution passed at the meeting of the Joint Committee authorising the trustees to borrow up to a certain limit together with interest charges and other usual banking charges shall have power to borrow such sums of money and to secure the repayment of the monies borrowed raised or owing by way of mortgage, deposit of title deeds, charge, lien or otherwise upon the whole or any part of the Club’s property.

5.4             The trustees shall ensure that all future development of property is in accordance with the Club policy as decided at general meetings.

5.5             All books and accounts of the clubs shall be opened to inspection by the trustees.

5.6             The Committee of Management shall advise and consult the trustees prior to the implementation of major new works or alterations to club property or major changes in club policy and facilities.

5.7             The Committee of Management shall advise and consult with the trustees prior to any major changes affecting the Club’s financial position.

5.8             The trustees shall be entitled to attend meeting of the committee of Management without voting rights, in their capacity as trustees.

5.9             If the trustees, when directed by a resolution of the Committee of Management of perform a certain act, consider that the performance of such act is one of such importance that they consider that the Members of the Joint Club should be consulted then the trustees may refuse to perform such an act until the Members of the Joint Club have been consulted at a General or Special Meeting and a resolution is passed at such meeting authorising or refusing to authorise the trustees to perform such an act as was originally directed by the Committee of Management.

 

6.         OFFICERS

 

6.1             The officers of the Men’s Club shall be the President, Captain, Vice Captain, Secretary and Treasurer.

6.2             The officers of the Ladies’ Club shall be the Lady Captain, Vice Captain, Honorary Secretary, Treasurer, Competitions Secretary, Handicap Secretary.

6.3             The officers of the Joint Club shall be the Chairperson of the Committee of Management, an Honorary Secretary and an Honorary Treasurer.

6.4             During their term of office the President, Captain and Secretaries of the Men’s Club and Ladies Club and the Chairperson, Secretary and Treasurer of the Joint Club shall be Honorary (annual) Members of the Club.

 

7.         MANAGEMENT

 

7.1       Allocation of functions

7.1.1       The business and affairs of the Men’s Club shall be under the jurisdiction and control of a General Committee (hereinafter referred to as the Men’s Committee) consisting of the Officers of the Men’s Club, last year’s Captain ex-officio and the Vice Presidents and nine other voting members of the Men Club elected under sub clause 7.2.3 and clause 21.7.

7.1.2       The business and affairs of the Ladies’ Club shall be under the jurisdiction and control of a General Committee (hereinafter referred to as The Ladies’ Committee) consisting of the Officers of the Ladies’ Club, last year’s Captain ex-officio and six other voting members of the Ladies’ Club elected under sub-clause 7.2.3. and clause 21.7.

7.1.3       The business and affairs of the Joint Club shall be under the jurisdiction and control of a Committee of Management consisting of the Hon. Secretary and Hon. Treasurer of the Joint Club, four nominees each of the Men’s and Ladies’ Club and four other voting Members, who must be elected from the floor at an A.G.M.

7.1.4       Each of the aforementioned committees may exercise its powers notwithstanding that there might be a vacancy or vacancies in its membership.

7.1.5       At meetings of the Men’s or the Ladies’ Committees the chair shall be taken by the Captain. If absent by the Vice-Captain of the club concerned.  At meetings of the committee of Management the chair shall be taken by the Chairperson or, if absent those in attendance, having votes, shall elect a Chairperson.

7.1.6       The Chairperson at a meeting shall, in addition to a deliberative vote, have, and shall exercise, a casting vote.

7.2       Elections – Officers and Committee

7.2.1   The Captain and Vice-Captain of the Men’s and Ladies’ and the chairperson of the Joint Club shall hold office for one year.

7.2.1.1            In the Men’s Club the incoming Captain shall nominate his Vice-Captain who shall be endorsed by the committee and shall go forward as the committee nominee for incoming Vice-Captain. An Ordinary Member may be nominated by another Ordinary Member for the position of Vice-Captain.  In the event of there being two or more nominations there shall be an election.

7.2.1.2            In the Ladies’ Club a nominee for Captain or Vice-Captain must be a full Ordinary or Associate Member for at least four years.  Any Lady Member who has returned three scores under regulation 22(b) and has been given an official handicap will have her name entered on a list and be invited to take the position of Lady Captain when her turn is due.  It is the responsibility of the Handicap sub-committee to correctly enter names and update this list where necessary.  If a member refuses to accept the invitation for three years, not necessarily consecutive years her name will be removed and placed at the end of the list.  A member who fails to return three scores for three consecutive years will have her name removed from the list. The list shall be read out as a proposal at every Annual General Meeting of the Ladies’ Club, be proposed and seconded and if found acceptable to all present be passed as correct.  Copies of the list are to be available to Members on request at all times.  The invitation to take the position of Lady Captain shall be sent out in writing from the Ladies Committee with a time limit for acceptance.  A Member who ceases to be a member shall have her name removed from the list and if or when she re-joins her name shall be entered on the current list subject to regulation 22 (b).

7.2.1.3            Term of office for President of the Men’s Club will be one year.  This amended term of office will take effect for the incoming President for the year 2008. The Vice President shall be nominated by the Committee and presented to the members at an A.G.M/E.G.M for ratification.  An Ordinary Member may be nominated by another Ordinary Member for the position of Vice President.  In the event of there being two or more nominees there shall be an election. The Vice President will automatically succeed the outgoing President. A candidate for Vice-President must have been a member of the club for a minimum of 15 years, and given some service to the club in the form of committee membership or holding office.

7.2.1.4            The Term of office for President of the Ladies’ Club will be one year.  For this term she shall be an Honorary Member and shall enjoy the facilities of the course and club house. She shall be entitled to attend all Committee Meetings with voting rights. She shall be a past Captain.  The most senior of past Captains be invited by the Committee to hold this position.

7.2.1.5            In the Joint Club the Chairperson shall be elected at the A.G.M. from and by the Members of the Joint Committee.

7.2.2       The Officers and Ordinary Members of the Committee shall retire annually and shall be eligible for re-election.

7.2.3       With the exception of the Chairperson of the Committee of Management of the Joint Club the election of Officer bearers, Members of Committee and Auditors shall be made at the respective Annual General Meetings.

7.2.4       Nominations for election to any office or as an Ordinary Member of Committee shall be made as follows: -

7.2.4.1            In the Men’s Club in writing by a proposer and seconder both of whom are Ordinary Members or Ordinary Upgrade Members.  A nominee must have been an Ordinary Member or Ordinary Upgrade Member for at least three years.  All nominations with the nominees’ signatures of acceptance shall be lodged with the Secretary not later than fourteen days before the Annual General Meeting.

7.2.4.2            In the Ladies Club the list of names of all candidates going forward for election, together with the names of the proposers and seconders and the nominees’ signatures of acceptance shall be posted on the notice-board in the Ladies locker room at least fourteen days before the Annual General Meeting and removed ten days before the A.G.M. at 5.00 pm.

7.2.4.3            In the Joint Club the list of names of all candidates going forward for election, together with the names of proposers and seconders and nominees signatures of acceptance shall be lodged with the Honorary Secretary not later than 14 days before the Annual General Meeting.

7.2.5       A Complete list of nominees together with the names of their proposers and seconders must be posted on the Club notice board for at least seven days prior to the date of the particular Annual General Meeting.

7.2.6       The respective Committee shall have power to fill vacancies that occur during the year by co-option.  The person so appointed shall hold office until the next Annual General Meeting of the particular Club.

7.2.7       In the event of there not being sufficient candidates to fill vacancies as Officers or Committee Members the Chairperson shall declare the nominated candidates elected and then invite nominations from the voting Members present.

7.2.8       The Office of any office-bearer shall be vacated by such office bearer resigning there from or on ceasing to be a member of either the men’s or the ladies’ club or being removed by a resolution at an Annual General Meeting of the Appropriate Club.

7.3       Committee meetings

7.3.1.     Stated committee meetings of the Men’s and Ladies’ Club shall be held not less than nine times a year.

7.3.2.     Stated meetings of the Committee of Management shall be held not less than nine times a year and special meetings on such dates as may be found convenient for the transaction of business on at least seven days notice being given by the Chairperson or Hon. Secretary of the Joint Club.

7.3.3.     Upon a requisition signed by not less than eight members of a committee stating the nature of the business to be transacted, transacted, the Captain, Chairperson or Secretary of the particular Club shall call a special meeting of such committee for the consideration thereof, and if the Officers designated above neglect or refuse to call such meeting within seven days the same may be convened by notice signed by eight members of such committee.

7.3.4.     At meetings of any of the above committees nine of those entitled to attend and vote shall form a quorum.

7.4       Employment of staff:

7.4.1       The Committee of Management shall have power to appoint a Secretary/Manager and other employees upon such terms and conditions as such committee may determine; to terminate such appointments and also to appoint substitutes from time to time.

7.4.2       The Secretary/Manager may in addition to carrying out the duties required by the joint Club, act as Secretary/Manager to both the Men’s and the Ladies’ Club if requested by the committee of either or both clubs.

7.5       Management Regulations

7.5.1       The Committee of Management is empowered to make, and from time to time alter, such Byelaws and regulations for the management of the Joint Club, as it may consider necessary.

7.5.2       In consultation with both the Men’s and the Ladies’ Committees the Committee of Management is also empowered to make such local rules (provided same are not at variance with the rules of Golf) and regulations for the use of the course as are required in the interests of all Members and their decision will be final and binding on all concerned.

7.5.3       Every Member of every category and every visitor or other person using the clubhouse or course shall be subject to, and must comply with all Rules, Byelaws and regulations in force.

7.5.4       Copies of the rules and byelaws shall be available at the Clubhouse. No Member or Visitor shall be absolved from the effects of the Rules Bye-Laws and regulations on the basis of not having received a copy of said rules.

7.6       Appointment of Sub-Committee:

7.6.1       The Men’s and Ladies’ Club and the Committee of Management shall each have power to appoint sub-committees and to appoint Members of their respective Clubs to act on such sub-committee and define the scope of their authority and to delegate and confer upon such sub-committee were formed.  No sub-committee may be appointed to elect Members.  (See clause 10.1).

7.6.2       Each sub-committee shall retire annually on the date of the Annual General Meeting of its respective Club or when the function for which it was appointed is completed.

7.6.3       The quorum of each sub-committee shall be a simple majority.

7.6.4       The Chairperson of each sub-committee shall, in addition to a deliberative vote, have, and shall exercise a casting vote.

7.7       The powers of the Committee of the Men’s Club, the Ladies Club and the Committee of Management of the Joint Club is always to be determined by reference to the constitution then in force.

 

8.         ADMINSTRATION

 

8.1       The three sections of the Club shall be administered as follows: -

8.1.1       The Secretary of the Men’s Club shall be responsible for the every-day affairs of that Club except such duties, which are specifically assigned to another Officer of the Men’s Club or to the Secretary/Manager.

8.1.2       The Secretary of the Ladies’ Club shall be responsible for the every-day affairs of that Club except such duties, which are specifically assigned to another Officer of the Ladies’ Club or to the Secretary/Manager.

8.1.3       The Honorary Secretary of the Joint Club shall be responsible for the every-day affairs of the Club except such duties, which are specifically assigned to another Officer of the Joint Club or to the Secretary/Manager.

8.1.4       All written complaints concerning matter under the jurisdiction and control of the Committee of the particular Club shall be referred primarily to the Secretary of that Club who, shall place the Complaint on the agenda for the next meeting of the Committee of such Club for investigation and decision.

8.1.5       The Honorary Secretary of the Joint Club shall also act as Liaison Officer between the Committee of Management and each of the Men’s and the Ladies Committee.

 

 

 

9.         FINANCE

 

9.1       The financial affairs of the Joint club shall be administered as follows: -

9.1.1       The Honorary Treasurer of the Joint Club shall keep full and detailed accounts, books and records, and computer records showing the financial affairs, receipts and disbursements of the Joint Club.

9.1.2       The banking Account shall be kept in the name of the Trustees of the Club (and shall be clearly identified as such) in such Bank as the Committee of Management may from time to time determine.  All cheques shall be signed as authorised by resolution of the Committee of Management.

9.1.3       The Honorary Treasurer of the Joint Club shall issue an audited statement of the affairs of the Joint Club for the financial year ended 30th September for consideration by the Committee and for presentation and approval by the Members at the Annual General Meeting of the Joint Club which shall be held not later than December following.

9.2       The financial affairs of the Men’s Club shall be administered as follows: -

9.2.1       The Treasurer of the Men’s Club shall keep full and detailed accounts, books and records, showing the financial affairs, receipts and disbursement of the Men’s Club.

9.2.2       The Banking Account shall be kept in the name of the Men’s Club (and shall be clearly identified as such) in such Bank as the Men’s Committee may, in consultation with the Committee of Management, from time to time determine.  All cheques shall be signed as authorised by resolution of the Committee.

9.2.3       The Men’s Committee shall be responsible for the payment to the Golfing Union of Ireland of the annual per capita subscription and Provincial Levy on members as requested by the Byelaws of that Union.

9.2.4       The Men’s Committee shall be entitled to charge and retain all entry fees in club and Open Competitions under its control and management and for which it has arranged for the provision of prizes, and shall be responsible for all expenses associated with such competitions.

9.2.5       The treasurer of the Men’s Club for the financial year ended 30th September for consideration by the Men’s Committee and for presentation and approval by the Members at the Annual General Meeting of the Men’s club which shall be held not later than November following.

9.2.6       Following the meeting of the Men’s Committee at which the accounts are considered the Treasurer shall immediately forward a copy of the accounts to the Honorary Treasurer of the Committee of Management for information.

9.2.7       50% of the surplus funds existing in the Men’s Club be transferred to the Committee of Management of the Joint Club on a yearly basis.  In addition any surplus in excess of £5.000.00 (€6350) be transferred on a yearly basis.

9.3       The financial affairs of the Ladies’ Club shall be kept full and detailed accounts, books and records showing the financial affairs, receipts and disbursements of the Ladies’ Club shall be administered as follows: -

9.3.1.     The Treasurer of the Ladies’ Club shall keep full and detailed accounts, books and records showing the financial affairs, receipts and disbursements of the Ladies’ Club.

9.3.2.     The Banking Account shall be kept in the name of the Ladies’ Club (and shall be clearly identified as such) in such Bank and the Ladies’ Committee may, in consultation with the Committee of Management, from time to time determine.  All cheques shall be signed as authorised by resolution of the Committee.

9.3.3.     The Ladies’ Committee shall be responsible for the payment to the Irish Ladies’ Golf Union of the annual per capita subscription on members as required by the Constitution of that Union.

9.3.4.     The Ladies’ Committee shall be entitled to charge and retain all entry fees in Club and Open Competitions under its control and management and for which it has arranged for provision of prizes, and shall be responsible for all expenses associated with such competitions.

9.3.5.     The Treasurer of the Ladies’ Club shall issue a statement of the affairs of the Ladies’ Club for the financial year ended 30th September for consideration by the Ladies’ Committee and for presentation and approval by the Members at the Annual General Meeting of the Ladies’ Club which shall be held not later than November following.

9.3.6.     Following the Meeting of the Ladies’ Committee at which the accounts are considered the Treasurer shall immediately forward a copy of the accounts to the Honorary Treasurer of the Committee of Management for information.

9.3.7.     50% of the surplus funds existing in the ladies club be transferred to the Committee of management of the Joint Club on a yearly basis.  In addition any surplus in excess of £5,000  (€6350) be also transferred on a yearly basis.

9.4       The entrance fees from Open Mixed Competitions shall be divided between the Men’s club and the Ladies’ Club after the expenses associated with such competition have been settled.

 

10.       ELECTION OF MEMBERS

 

10.1    Subject to the agreed limitations as to the number of members electable, the Committee of Management shall elect all members to the club.

10.1.1  The election of all Male Members shall be in the hands of the Men’s Committee.

10.1.2  The election of all Female Members shall be in the hands of the Ladies’ Committee.

10.1.3  The Committee of Management shall elect all Members to each of the Men’s Club and the Ladies’ Club and to the Joint Club.

10.2    The procedure for the election of Members to the Club shall be as follows: -

10.2.1  A Committee Member who proposes or seconds a person for membership shall not vote at his/her election.

10.2.2  The proposer and seconder must each know their candidate personally and shall so indicate on the application form.

10.2.3  Each candidate for admission to the Club shall be proposed and seconded by a full member of not less than 36 months standing.  A Member may propose or second not more than two candidates for election to membership in any one year.  The candidate’s name and address together with the name of his/her proposer and seconder shall be posted on the notice board of the respective club for at least 10 days before the date of the election.  Candidates for election must have completed the application form for membership approved by the Committee of Management.  Each candidate shall lodge his/her annual subscription and fees with the Secretary/Manager within two weeks of receiving notice of his/her election otherwise his/her election shall be declared void.

10.2.4  Any omission from or inaccuracy in the particulars relating to any candidate shall render their election voidable at the discretion of the Committee.

10.2.5  Immediately on election to membership of the club, notice in writing shall be dispatched to the candidate by the Secretary/Manager.

10.2.6  If a candidate is not elected to membership and at a later date wishes to make a further application for membership, the same procedure as set out above must be followed on any subsequent application.

10.2.7  It shall be the duty of every elected member to acquaint himself/herself of the Constitution, Rules and bye-laws of the club and each such member shall be bound by same and by all acts and deeds of any person or persons acting for or on behalf of the club under any power, authority or discretion conferred by or pursuant to such constitution, rules or bye-laws.

10.2.8  No person shall be considered a Member (except Honorary) until his/her Entrance fee (if any) and subscription shall have been paid.  By such payment a member

10.2.8.1        Shall be entitled to the rights and privileges of membership of the category of member to which he/she shall have been elected.

10.2.8.2        Acknowledges that he/she submits and is bound by the Constitution, Rules and byelaws of the club and every renewal of subscription by him/her shall be deemed to be a similar acknowledgement.

 

11.       CATEGORIES OF MEMBER

 

11.1         The Joint Club shall, at General Meetings, decide on the categories of Members, which shall operate within the club.

11.2         Voting and non-voting members may be elected to the Men’s Club and the Ladies’ Club.

11.3         The following shall be VOTING MEMBERS

11.3.1  Ordinary Members shall comprise Men and Women who, having paid the entrance fee, annual subscription and capital levy (if any) applicable to this category, shall be entitled to attend and vote at all Annual General and all Special General Meetings of either the Men’s or the Ladies’ Clubs of which each such Member has been elected a voting Member and at all Annual General and Special General Meetings of the Joint Club.  The category shall include Ordinary Male Members elected as such under an earlier constitution of the club. An Ordinary Member elected an Honorary Member of his/her Club shall retain all the rights and privileges of membership of this category.

11.3.2  Lady Associate Members shall comprise women who, having paid the entrance fee, annual subscription and capital levy (if any) applicable to this category shall be entitled to attend and vote at all Annual General and all Special General Meetings of the Ladies’ Club.   This category shall include Lady Associate Members elected as such under an earlier constitution of the club.  Members in this category and women who are Ordinary Members shall have equal status in the affairs of the Ladies’ Club and as such are entitled to be elected to Office or to the Committee of the Ladies’ Club.  Should a Member in this Category wish to become an Ordinary Member the Committee of Management shall effect the transfer on receipt of the request accompanied by the fee £145.00 (€184) differential.

11.3.3  An Ordinary Upgrade Member shall be a boy or girl who having met the criteria as set down in Article 11.5.2 shall upgrade their membership from Student. They shall remain in this category for a period of ten years, wherein they will automatically become a full Ordinary Member. The number of Ordinary Upgrade Members shall not exceed 50 and will not be counted in the numbers set down in Article 3.4. The Ordinary Upgrade member shall hold the same rights and privileges of a full Ordinary Member. The Committee of Management reserves the right to move an Ordinary Upgrade member into full Ordinary Membership prior to the ten-year period, at its discretion.

11.4    The following of either gender shall be NON-VOTING ASSOCIATE MEMBERS

11.4.1  Five day Members shall be gentlemen or ladies who are restricted to play Monday – Friday and at the times to be determined by the committee of Management.

11.4.2  A Juvenile Member shall be a boy or girl between 5 and 9 years. A Junior Member shall be a boy or girl between 10 and 14 years. A Student Member shall be a boy or girl between 15 and 25 years of age as determined by Article 11.4.3. The Committee of Management shall have the authority to regulate the numbers in the Juvenile and Junior categories and the duties, playing times and participation in the Club of all Members under the age of 18 years.

11.4.3  A Student Member shall be a member who is in full-time education or suitable apprenticeship (as determined by the Joint Club) and be between the ages of 15 and 25 years. Applicants for membership as students are subject to the same criteria as a full member of the Club. This category of membership shall not exceed 100. To retain this membership, the student must return a minimum of four scorecards in official club competitions over the year, unless there are exceptional circumstances, which causes otherwise.

11.4.4  A Pavilion Member shall be a male or female over 18 years.  Such members shall have the use of the clubhouse and the facilities but not of the course.  The partner of an Ordinary or Associate Member shall be a Pavilion Member without the payment of an entrance fee, levy or annual subscription.

11.4.5  An Organisation may purchase a limited number of memberships for their own use.  The organisation may nominate whomever it wishes to fill these places.  Corporate membership shall be limited to four places per organisation and may be renewed each year at the discretion of the Joint Committee.

11.4.6  The Committee of Management shall have power to nominate any person who has rendered exceptional service to the Club or to the game of golf to Honorary Membership.  Such election may be for life or for a defined period.  Honorary Life Members should be elected at an Annual General Meeting.  All members on reaching eighty years of age and with a minimum of ten years membership to the club shall be granted Honorary Life Membership.  A Member elected as an Honorary Life Member of the club shall retain all rights and privileges as held prior to Honorary Membership.

11.4.7  During their term of Office, the President, Captain and Secretary of both the Men’s and Ladies’ Clubs shall be Honorary Members and shall retain all rights and privileges of the membership.

11.5    The following shall be categories of Member, which are transferable within the membership structure.

11.5.1  Lady Associates Ordinary Members (see Clause 11.3.2.).

11.5.2  Children of family members and Students of three years standing who wish to join the club, must offer themselves for Ordinary Upgrade Membership in the calendar year after leaving full time education for a fee determined by the Committee of Management.

11.5.3  Family Membership: shall be an Ordinary or Associate Member and their children who must be in full time education.

11.5.3.1        Each son and daughter shall enjoy the rights and privileges of Juvenile, Junior and Student members.  To play in adult competitions, Student and Junior members must pay the relevant annual student subscription.

11.5.3.2        Children under ten years of age must be accompanied on the course by an adult, who is a member of the Club.

11.5.3.3        Children no longer dependent on their parents shall cease to be family members at 31st December following but shall be eligible for the benefits of sub-clause 11.5.2.

11.5.3.4        The Committee of Management shall determine the inclusive family fee.

 

12.       ENTRANCE FEE

 

12.1         On election the following categories of members shall be required to pay an entrance fee – Ordinary, Five-day.

12.2         Five-Day Member shall pay 50% of the Entrance Fee. On subsequent election to Ordinary Membership Category, Five-day Members shall pay 50% of the Entrance Fee applicable at the date of transfer.

12.3         Student, Junior and Juvenile Members shall not be required to pay an entrance fee.

12.4         The amount of the entrance fee payable by the different categories of Member shall be fixed by the Committee of Management under sub-clause 4.3.4 and ratified or altered at the next Annual or Special General Meeting of the Joint Club.  Thereafter such entrance fee shall remain in operation until altered at an annual or special general meeting of the Joint Club.

 

13.       ANNUAL CLUB SUBSCRIPTION

 

13.1.       All categories of Members, except Honorary members, shall be required to pay an annual club subscription.

13.2.       The amount payable by the different categories shall be fixed at an AG.M. / E.G.M of the Joint Club.

13.3.       All subscriptions and locker rents shall be payable on January 1st in any year.

13.4.       Any Member whose subscription is unpaid by the last day of February shall cease to be a Member of the Club unless they have entered into agreement with the club to pay their annual subscription by standing order.  The Committee of Management may at any time within 15 days after such date re-admit said persons to membership after receiving an explanation and payment of the amount due by him or her.

13.5.       The Secretary/Manager shall notify the Secretary of the Men’s Club or the Ladies’ Club of the name of any such Member and the Committee concerned shall not be entitled to allow such Member to complete in any Club or Open Competition under its’ control or represent the Club in team matches, Union, Branch or District events.

13.6.       A person ceasing to be a Member of the Club before April 1st shall be entitled to a refund of half the annual subscription for the relevant year.

13.7.       A Member wishing to resign from the Club shall notify the Secretary/Manager in writing before the last day of December of his/her intention, otherwise he or she shall be liable for his/her subscription or such part thereof for the ensuing year as shall be decided by the Joint Committee. 

13.8.        A member may elect to pay their annual subscription by standing order.  This payment arrangement will commence in January and final payment of the member’s annual subscription must be completed by the last day of August in the current year.  This member must apply to the Honorary Secretary or the Honorary Treasurer for this facility.

 

 

 

14.       CAPITAL LEVY

 

14.1         The Joint Club may vote to introduce a Levy on Ordinary Members and other categories of membership pro-rata to fund any additional acquisition of land or buildings, construction work or improvement to the course, clubhouse or its environs, or to reduce borrowings the amount payable shall be fixed at our A.G.M/E.G.M of the Joint Club.

14.2         The amount of such levy shall be payable at the same time as the annual subscription or as the annual general meeting of the Joint Club shall decide.  The same penalties re payment shall apply as for the payment of the annual subscription.

14.3         A Member who re-joins the Club having in the past paid all levies and entrance fees shall not be required to pay re-joining has changed from one category of membership to another.

14.4         The Joint Club may vote to introduce a compulsory spending charge for catering within the clubhouse on such categories of member, as it considers appropriate.

 

15.       FREEZING OF ANNUAL CLUB SUBSCRIPTION

 

15.1         Ordinary and Associate Members of the age of 65 years who have been Members of the Club for not less than 15 years shall be entitled to a 50% reduction in their annual subscription. Ordinary and Associate Members over the age of 75 years who have been Members of the Club for not less than 15 years shall have free membership.

15.2         Leave of absence may be granted on payment of:

40% Annual fee Year 1

30% Annual fee year 2

No more than two years may be granted.

 

 

16.       VISITORS AND TEMPORARY MEMBERS

 

16.1         Ordinary Members, Honorary Members, Lady Associate Members and Ordinary Upgrade Members may introduce a reasonable number of visitors.

16.2         It shall be a condition precedent that the Member effecting the introduction shall enter each visitors name, address and date of visit immediately on entering the clubhouse in a book to be kept for the purpose called a “Visitors Book” and such entry must be attested by the signature of the introducing member.

16.3         No visitor shall be supplied with excisable liquor in the Club premises unless on the invitation of and in the company of the introducing Member.

16.4         The Charge for visitors shall be fixed from time to time by the Committee of Management under Sub-Clause 4.3.7 who are also empowered to make regulations for non-playing visitors.

16.5         Every playing visitor must procure a Green Fee Voucher.

16.6         On the issue of each Green Fee Voucher the name of the visitor, the number and amount of the green fee and the name of the introducing Member who must play with the visitor must be immediately entered in the “Green Fee Book”.

16.7         In addition the Secretary/Manager or his representative, having made and attested the necessary entry in the Green Fee Book, may permit a person or group not having an introduction from a Member, to play on the course and use the clubhouse as a visitor on payment of the current Green Fee.

16.8         The payment of the Green Fee shall entitle the visitor to temporary membership of the club for the day.

16.9         A Member who fails to enter a visitor’s name in the Visitors Book shall be personally responsible for the payment of the appropriate Green Fee where applicable.

16.10    The Committee of Management shall have power to suspend the rules permitting the introduction of visitors or temporary members at any time and refuse permission for any particular visitors or temporary member to use the course or clubhouse.

16.11    Competitions in Club Open Competitions held on the course and extending for more than one day shall, on payment of the entry fee and green fee (if chargeable) for the competition and on such fee(s) being accepted by the committee in charge of the competition, be eligible to use the course and clubhouse, without further payment or nomination for election, as temporary members for a period not exceeding one day prior to the date fixed for such competition, and for every day during the continuance of such competition.

16.12    Competitors in Open Competitions limited to one day shall likewise be eligible for Temporary Membership status on the day of the competition only.

16.13    The Committee of Management may (and without assigning any reason if they so think right) cancel the admission of any Day Visitors or Temporary Member whose admission may be irregular or whose presence or conduct they deem objectionable, or who deliberately breaks any of the Rules, By-laws or Regulations of the Club.

16.14    The fee paid by any such Visitor or Temporary Member may, at the discretion of the Committee of Management, be either forfeited or refunded.

 

17.       REMOVAL OF MEMBER FROM THE CLUB AND SUSPENSION OF MEMBERS

 

17.1         If any allegation of misconduct by a member be submitted to an Officer shall make such enquiries as are considered necessary to obtain all relevant details.  Such information shall be placed before the Committee of Management which shall, in meeting, enquire into such conduct.

17.2         In the opinion of the Committee of Management the conduct in question may warrant the suspension (by the temporary withdrawal of the privileges of membership) or expulsion of such Member he or she shall be so informed in writing.  The Member shall have the right to appear and speak at and/or to make a written submission which shall be read at any subsequent meeting at which the conduct in question shall be considered and all related information shall be placed before the Committee of Management.

17.3         If after making such further enquiries as it considers necessary into the conduct of the member and hearing such explanation, if any, as he or she may offer, the Committee of Management, decides that his or her conduct has not been explained or accounted for to its satisfaction but was not such as to warrant expulsion of the member, such Committee may instead, by majority, suspend the Member for a period not exceeding three months and it shall notify the Men’s or the Ladies’ Committee concerned of its decision with which such Committee shall abide.  Should a majority of the Committee of Management not be satisfied that the charges of misconduct have been proven no further action shall be taken.

17.4         If no explanation of his or her conduct shall be given by the Member, or if such explanation shall be considered unsatisfactory by the Committee of Management it may, provided that not less than a two-third majority of the members of the Committee vote for such course of action.

17.4.1           Recommend to the Committee of the Golf Club concerned that such Member be expelled by that Committee which may, in its absolute discretion, decided to act on or reject such recommendation.

17.4.1.1        Should the Committee concerned decide to act on such recommendation it may only do so provided not less than a two third majority of such Committee vote in favour of expulsion provided always that on taking such vote less than three Members vote for expulsion the recommendation shall be deemed to have been rejected.

17.4.1.2        The Committee concerned shall notify the Committee of Management of its decision and, if it is to reject the recommendation it shall request the Committee of Management to proceed in accordance with Clause 17.3.

17.5         When the Committee concerned has resolved that a Member be suspended or expelled, such member shall, within seven days of the date of the decision, be given notice, in writing, by the Secretary, or other authorised Officer, of his or her Club of the decision, by registered post or by delivery of such notice to his or her last known address.  Such person shall have the right of appeal against the decision, within fourteen days of the date of notification.  The appeal shall be made, in writing to the Honorary Secretary of the Committee of Management.

17.6         Notice of an appeal under Clause 18.5 having been given, the decision shall not take effect for a period of twenty one days from the date of the notification by the Club to the Member and the relevant Men’s or Ladies’ Committees notified of such appeal.

17.7         The Member shall have the right to have the appeal heard at an Extraordinary General Meeting of his or her Golf Club requisitioned under Sub-clause 18.5.1.2 provided that the necessary signatures for such requisition are procured either by the Member in question or by any other Ordinary Member. This meeting shall, by a majority, decide whether the expulsion shall be confirmed or repealed, or whether the period of suspension be confirmed, reduced or repealed. Should the signatures provided for in Sub- clause 18.5.2 not be obtained within twenty one days from the date of the notification by the Club to the Member, the Committee concerned shall have power to deem the appeal to have lapsed and to enforce the decision forthwith, or to allow an additional period should it decide, by a simple majority, that the circumstances warrant it.

17.8         A Decision by the Committee of Management or other Committee concerned under the Rule shall stand unless and until an appeal is received, by an Officer of the Committee of Management, against it. Provided an appeal has been received, and an Extraordinary Meeting duly requisitioned, the expulsion or suspension shall not then take effect, pending the holding of the Extra Ordinary Meeting.

17.9         During the period of suspension the Member shall not be entitled:

17.9.1           To enter upon the Club property, whether in the company of another Member or otherwise.

17.9.1.1        Save only to collect his or her property or

17.9.1.2        For the purpose of attending any General Meeting which may be held during the period of suspension

17.9.2           To a refund or a rebate of the whole or any part of his or her annual subscription or other sum paid or payable by him or her to the Club in respect of the year during which the suspension occurs.

17.10    A person who has been expelled from membership shall not be entitled

17.10.1      To enter upon the Club property, whether in the company of another Member or otherwise save only to collect his or her property

17.10.2      To a refund or a rebate of the whole or any part of his or her annual subscription or other sum paid or payable by him or her to the Club in respect of the year during which the expulsion occurs.

17.11    Any Member expelled by his or her Golf Club under this Rule shall automatically cease to be a Member of the Joint Club.

17.12    All Voting under this Rule shall be by secret ballot

 

18. GENERAL MEETINGS

 

18.1    The Men’s Club

18.1.1  The Annual General Meeting of the Men’s Club shall, save in exceptional circumstances, be held in the month of November for receiving the Men’s Club Committee’s Annual Report and the Financial Statement for the year ended the previous 30th September: for electing Office Bearers, Members of Committee and Auditors, revising it’s Rules and transacting such other business of the Men’s Club as may be on the Agenda.

18.1.2  Twenty one days notice, at least, of such Annual General Meeting shall be given to the male Ordinary Members and those Members who have the rights of Ordinary Members of the Club who are the only persons entitled to attend and vote at a General Meeting of the Men’s Club.

18.1.3  Such notice shall be posted in the clubhouse accompanied by a copy of the Report and Financial Statement and other relevant data.

18.1.4  Notice of Motion and nominations of Officers and Members of the Committee of the Men’s Club must be made to the Secretary of the Club, in writing, at least fourteen days before the date of such meeting.

18.1.5  Such notices and nominations shall be promptly posted on the Club Notice Board.

18.1.6  Notices of Motion and nominations not made as required cannot be considered at the Annual General Meeting.

18.1.7  Notice of amendments to any motion must be made to the Secretary of the Club in writing at least three days before the date of such meeting.

18.1.8  No motion to be discussed at Annual General Meeting unless the proposer or designated speaker be present to speak on same.  If the proposer or designated speaker be absent when the motion is called the motion shall be deemed to have failed.

18.2    The Ladies’ Club

18.2.1  The Annual General Meeting of the Ladies’ Club shall, save in exceptional circumstances, be held in the month of November for receiving the Ladies’ Club Committee’s Annual Report and the Financial Statement for the year ended the previous 30th September; for electing Office Bearers, Members of Committee and Auditors, revising its Rules and transacting such other business of the Ladies’ Club as may be on the Agenda.

18.2.2  Twenty-one days notice, at least, of such Annual General Meeting shall be given to the Female Full Ordinary Members as prescribed by Sub-clause 11.3.1. and to the Lady Associate Ordinary Members as prescribed by Sub-clause11.3.2 who are the only persons entitled to attend and vote at a General Meeting of the Ladies’ Club.

18.2.3  Any Ordinary/Associate Lady Member who is nominated for an Office or Committee Member must be present for the Voting at the Annual General Meeting.  Any candidate for Office or Committee unable to attend the Annual General Meeting due to illness of candidate or death in family may be voted for.

18.2.4  Notices of Motion shall be made to the Secretary of the Club, in writing at least fourteen days before the date of such meeting.

18.2.5  Such notices and nominations shall be promptly posted on the Club Notice Board.

18.2.6  Notices of Motion and nominations not made as required cannot be considered at the Annual General Meeting.

18.2.7  No motion can be discussed at Annual General Meeting unless the proposer or designated speaker be present to speak on same.  If the proposer or designated speaker be absent when the motion is called, the motion shall be deemed to have failed.

18.2.8  Notice of amendments to any motion must be made to the Secretary of the Club in writing at least three days before the date of such meeting.

18.3   The Joint Club

18.3.1  The Annual General Meeting of the Joint Club shall, save in exceptional circumstances, be held in the month of December for receiving the Committee of Management’s Annual Report and the Financial Statement for the year ended the previous 30th September, for electing Office Bearers, Members of Committee of Management and Auditors, revising rules and transacting such other business of the club as may be on the Agenda.

18.3.2  Twenty one days notice, at least, of such Annual General Meeting shall be given to the Full Ordinary Members as prescribed by Sub-clause 11.3.1 who are the only persons entitled to attend and vote at a General Meeting of the Joint Club.

18.3.3  Such notice shall be posted in the clubhouse and be accompanied by a copy of the Report and duly audited Financial Statement and other relevant data.

18.3.4  Notices of Motion and nomination of Officers and Members of the Committee of Management must be made to the Secretary/Manager, in writing, at least fourteen days before the date of such meeting.

18.3.5  Notices of Motion and nominations shall be promptly posted on the Club Notice Board.

18.3.6  Notices of Motion and nominations not made as required cannot be considered at the Annual General Meeting except as provided in Clause 18.4 hereof.

18.4    Notification to Joint Club

18.4.1  Each Secretary shall also forward to the Secretary/Manager for submission such notices of Motion or recommendations as such Club wishes to submit for consideration at the Annual General Meeting of the Joint Club.

18.4.2  Any such Notice of Motion or Recommendation shall be discussed, if necessary, under the heading of “Any other business” at such meeting if it is not received in time for inclusion on the Agenda of the Meeting.

18.4.3  Notice of amendments to any motion must be made to the Secretary of the Club in writing at least three days before the date of such meeting.

18.5    Special and Extraordinary General Meetings.

18.5.1  In addition to the Statutory Annual General Meeting, the Committee of any of the Clubs may, at its discretion, convene a Special General Meeting of the voting Members of such Club to consider and decide on any matter which the Committee considers is of such urgency that it cannot be held over until the Annual General Meeting.

18.5.2  A group of not less than 10% of the Voting Members of the Men’s Club and Joint Club may submit a requisition to the Secretary of such Club requesting than an Extraordinary General Meeting of the voting Members of such a Club be convened.  The requisition shall state the business to be brought forward and this matter will be the only business to be considered at such Meeting.

18.5.3  The Committee of the Ladies Club shall on the requisition of 10% of the number of Ordinary/Associate Members, convene an Extraordinary General Meeting, any such requisition must state the object of the meeting proposed to be called and must be signed by the requisitioners.

18.5.4  On receipt of such requisition it shall be the duty of the Committee of the particular Club to have an Extraordinary General Meeting convened without delay and failing notice of such meeting being issued by direction of the Committee within fourteen day after receipt of such notice by the Secretary, any 10% of Members of the Men’s, Ladies’ Club or the Joint Club or 31 Members of the Ladies’ Club who have signed the requisition may issue notice of an Extraordinary General Meeting, which notice will be sufficient if published in three consecutive issues of a daily newspaper circulating in the locality of the Club at least ten day before the date fixed for such Meeting.

18.6    Chairperson and Quorum at General Meetings

18.6.1  The Captain, or if absent Vice Captain, shall preside at all General Meetings of the Men’s Club and the Ladies’ Club respectively.

18.6.2  The Chairperson, or if absent, the Elected Chairperson of the Committee of Management shall preside at all General Meetings of the Joint Club.

18.6.3  If any of the foregoing Officers are absent or decline to preside any other Chairperson may be appointed by the Meeting.

18.6.4  Each Chairperson in addition to a deliberative vote shall have and shall    exercise a casting vote.

 

19.       NOTICES OF GENERAL MEETINGS AND QUORUM

 

19.1         Twenty-one days notice of every General Meeting convened by order of a Committee (except Meetings called under Sub-clause 18.5.2 when ten days notice is required) shall be given to the Members entitled to attend and vote at such meeting and the business to be transacted.

19.2         All notices calling meetings shall be posted in the club house and this be considered sufficient notice to the Members of the General Meeting.

19.3         No business shall commence unless there is a quorum of 10% of Members of the Joint Club entitled to vote at a General Meeting of the Joint Club.

19.4         Quorum for General Meeting: No business shall commence unless there is Quorum of 25 Ordinary/Associate Members entitled to vote in attendance at a General Meeting of the Ladies’ Club.

19.5         No business shall commence unless there is a quorum of 50 members entitled to vote in attendance at a General Meeting of the Men’s Club

 

20.       MODE OF VOTING AT GENERAL MEETINGS

 

20.1         No proxies shall be allowed.

20.2         Voting shall be either by a show of hands or by ballot.

20.3         Ballot shall mean a vote on voting paper.

20.4         A majority of one shall be sufficient to decide any question under discussion unless a greater majority is required by some other Club rule.

20.5         In the event of a tie the Chairperson shall have and shall exercise a casting vote as provided in Sub-clause 18.6.4

20.6         If any Member at a General Meeting proposes that the mode of voting on any particular matter should be by ballot and this is seconded by another Member, then the question of whether voting should be by a show of hands or by ballot shall be decided by a show of hands.

20.7         An election of candidates for Membership of the Committee of either the Men’s or Ladies’ Club or for Membership of the Committee of Management shall be by Ballot.  In the case of officers where there are more nominations than places the candidate with the lowest number of votes shall be eliminated until the required number of candidates remain in the Men’s Club and Joint Club.

20.8         Voting on motions may be done by show of hands.

20.9         No alterations shall be made to the Constitution of the clubs except at a General Meeting and by consent of at least 2/3 of the members present and voting at such meetings, and written notice of the proposed alterations must be sent to the Secretary of the particular Club with the names of the proposer and seconder attached at least 14 days previous to the meeting at which same is to be considered.  The motion must be worded as follows:

1. Amend Constitution Section __________ Subsection _____________ to read as follows:

2. Insert a new section or sub section to read as follows:

20.10    Amendments from the floor on the night of the meeting will only be taken if the proposer of the original motion agrees that it should be taken.

 

21.       STANDING ORDERS FOR A.G.M AND SPECIAL GENERAL MEETING OF THE CLUB

 

21.1         The decision of the Chairman on all matters of procedure and interpretation and application of standing orders shall be final.

21.2         No member shall be allowed to speak more than once on the same proposition except a proposer of the motion who shall have the right to reply.

21.3         Every motion shall be put to a vote.  No re-count shall be taken unless the vote as announced by the Chairman be challenged by not less than 10 Members.  Simple majority will be sufficient to carry the motion.

21.4         No motion shall be moved unless an opportunity has been given for the expression of both a pro and a contra view of the resolution.

21.5         Any amendment to a motion which is accepted by the Chair must be voted on before another amendment can be taken.  If the amendment is accepted then the amended motion is now before the house.

21.6         The proposer and seconder of any motion or amendment shall be allowed not more than 5 minutes and 3 minutes respectively in which to speak on the motion or amendment and each succeeding speaker not more than 3 minutes.

21.7         Only Members ruled in order by the Chairman shall be accepted under any other business.

21.8         A motion to suspend standing orders must be submitted to the Chairman in writing by a proposer and seconder.  It must state the reasons of importance and urgency justifying such suspension.  The Chairman shall then put the motion to a vote of the meeting.  The motion shall not be adopted except with consent of 2/3 of the Members present and voting at the meeting.

21.9         The Chairman may allow a Member who has already spoken to rise upon a point of clarification such point shall be limited clearing up any misunderstanding arising from a Members previous speech.

21.10    The following shall be allowed and which shall not require the suspension of standing orders.

(a) The house moves to the next business.

(b) Motions of adjournment of the house

(c) The question be now put.

21.11    Any question put shall, save as otherwise provided by these rules be decided by a majority of votes cast therein.  In the event of an equality of votes the Chairman shall have a casting vote.

 

22.       MINUTE BOOKS

 

22.1    The Men’s Club, the Ladies’ Club and the Joint Club shall each keep:

22.1.1  A Minute Book in which shall be recorded the Minutes of Annual General Special General and Extraordinary General Meetings and also

22.1.2  A Minute Book in which shall be recorded the Minutes of all Committee Meetings held in compliance with clause 7.3.

22.1.3  The respective Minutes shall be read out at the next General or Statutory or other Committee Meeting and, when approved as being a correct record, shall be signed and dated by the Chairperson.

22.1.4  The Men’s Committee and the Ladies’ committee shall each submit their Club Minute Books to the Committee of Management when required.

 

23.    PLAYING FACILITIES

 

23.1         The Committee of Management, in consultation with the Men’s and the Ladies’ Committees shall prescribe the days and times when Members of the Men’s Club or the Ladies’ Club shall have the use of the course for competitions or when the course is reserved by team matches, Union, Branch or District events.

23.2         It shall also decide on the facilities to be afforded to Societies subject to the proviso the 1st Tee shall be reserved for the Club Members between 1.00 pm and 2.30 pm or such other period more convenient to Members.

23.3         The Committee of Management shall also be empowered to direct the days and times when fourballs or singles shall have priority commencing playing on the 1st or 10th tees and generally regulate the use of the course for the benefit of Members.

 

24.       PERSONAL PROPERTY

 

24.1         Any personal belongings of Members, visitors and others, brought to, kept at, or left on the premises of the Club (either in the clubhouse or outside in the car park or on the course) shall be at the sole risk of the Owners thereof, and neither the Club nor any Committee shall be responsible for any loss or damage thereto however arising; but this rule shall not prejudice any claim by the Club or the Owners of the property, against insurance Companies in case of fire, or when otherwise covered by insurance.

 

25   REGISTRATION OF CLUBS ACTS 1904/1988

 

INTOXICATING LIQUOR ACT 1998

INTOXICATING LIQUOR ACT 2000

INTOXICATING LIQUOR ACT 2003

 

25.1         The bar shall open and close in accordance with the provisions of the Registration of Clubs Ireland Act 1904 and the intoxicating Liquor Acts of 1924, 1988, 2000 and 2003.  The Committee of Management shall determine the opening hours of the bar and can alter or add to the hours for the purposes of complying with said Acts and in particular with the provisions of section 7 of the intoxicating liquor Act 2000 (which relates to prohibited hours in clubs).

25.2         No person other than a member (as defined in Clause 3.3 hereof) shall order or pay for refreshments in the Clubhouse.  Cash must be paid for every expense incurred in the clubhouse before the person ordering leaves the premises.

25.3         The Committee of Management may prohibit the admission of any visitor to the Club premises and no Member shall bring any person whose admission is prohibited into the Club premises.  No Member of the Committee or servant employed by the Club should have any personal interest in the sale of excisable liquor therein or in the profits arising from said sale.

25.4         No intoxicating liquor shall be sold or supplied to any person under eighteen years of age.

 

 

 

 

26.       CLUB BYELAWS

 

26.1         All matters in connection with competitions shall rest with the Competitions Committee of the Men’s Club or the Ladies’ Club, which reserves the right to postpone, alter conditions or declare any competition void.

26.2         A competitor shall be disqualified in any competition unless he or she has previously paid his or her entrance fee and entered their name in the competition book.

26.2.1  In all competitions played off time sheets players must commence on the 1st tee.

26.2.2  Members are requested to be on the first tee five minutes prior to the starting time.

26.2.3  In the absence of special rules two ball matches have precedence over three ball and four ball matches.  A single player has no standing.  Members are prohibited to play Club Matchplay Competitions on Ladies Day.

26.3         In the event of a player being unable to find a partner in a competition, a special marker may be appointed by the Secretary/Manager or a member of the committee.

26.4         A Member taking part in any competition must return his or her card; otherwise the handicap is liable to be altered.

26.4.1  Members must enter the correct handicap on scorecards.  When a Member returns a card, which warrants a handicap reduction whether at home or away or at any other course he or she must automatically adjust their handicap accordingly, and must notify the Competitions Committee of the appropriate Club prior to playing the next Club competition.

26.4.2  Prizewinners shall make every effort to be present for the presentation of prizes.  If unable to attend an apology should be forwarded to the Captain.

26.5    Player looking for a lost ball should signal the players following behind through.

26.5.1           If a match loses more than one hole on the match in front if must call the following match through.

26.5.2           Slow play will be penalised by a two shot penalty.

26.6         Turf cut or displaced by a stroke must be carefully replaced at once and if this is impossible the cut should be firmly pressed down with the foot.  Pitch marks on the green should be repaired.  It is the duty and in the interest of every Member to see that this rule is properly observed by all players and to call a players attention to any breach thereof that may come under his or her notice.  A player wilfully or persistently neglecting to properly replace the turf or to repair pitch marks should be reported to the Committee for sanction.

26.6.1           No member shall be permitted to practice from the Fairway or to the                Green or practice putting on any of the Greens.

26.6.2           Members shall be suitably attired at all times on the course and in the Club house in accordance with Club Rules as displayed in the Club house in accordance with Club Rules as displayed in the Club house.

26.6.3           Members must not throw litter on the course or in the Club premises.

26.6.4           Golf bags and golf clubs when not in use on the course shall be kept in lockers and not left lying around locker rooms.  Placing of golf equipment and clothing is strictly prohibited in the bar/lounge area.

26.6.5           The Committee of Management shall be in power to dispose by way of sale or gift any discarded shoes, jackets, socks, pullovers or any golf equipment, whatsoever, not stored in lockers or bags in the locker room not identified upon posting a notice in the Club house warning Members of such sale at least three weeks before the intended disposal.

26.6.6           All goods and property of a person whose membership was terminated must be removed from the Clubhouse by such person or his representative within one month from the date on which membership was terminated.  Property not so removed shall be disposed of as set out in Section 26.6.5.

26.6.7           All loss or damage to Club property must be made good by the person responsible.

26.6.8           That only those Members whose handicaps are held in Ardee Golf Club on 31st December be selected on teams to represent the Men’s Club in the following year.

26.6.9           Inter Club Competitions shall have precedence starting and through the green over parties playing in ordinary matches.

26.6.10      The Committee may close the clubhouse or any part thereof or the course or any part thereof to all Members or to any one or more classes of Members to meet the temporary emergencies.

26.6.11      Only Ordinary Members and other Members with the right and privileges of Ordinary Members are eligible to win the Captain’s or President’s prize of the Men’s Club.

26.6.12      No notice or placard or paper shall be posed on or removed from the notice board without the sanction of the Secretary/Manager or Secretary of the appropriate Club.

26.6.13      Members shall have the privilege of introducing friends for the purpose of playing golf.  Such visitors shall pay a fee to be determined by the Committee.

 

27.       BYE-LAWS FOR LADIES CLUB

 

27.1         Major competitions are the Lady and Men’s Captain Prizes. The Lady and Men’s President’s Prizes.

27.2         Students are eligible to play in all competitions but are not eligible to win first or second prize in any of the major competitions.